Simplify Your Travel Expense Management Procedure

If your enterprise truly wants to reap in the benefits of a well managed corporate travel policy, then it should concentrate on one aspect more than anything else. That is compliance. Unfortunately, the explosion of Self Booking Tools might offer you a great amount of freedom of selection; it also renders the compliance more challenging. Almost any technology that assists increase in compliance to policy has got its merits. It will help you in securing your enterprise expense and get back the advantages of corporate travel.

Hence, what most companies require is a channel through which 100 percent of the organization’s corporate travel activity can pass. In this corporate sector, perhaps the only feasible channel is the payment mechanism. It is believed that getting remunerated is the definitive leveler. If you are making use of a corporate credit card as the payment mode, assisted by a travel expense management solutions as well as suppliers reporting back with a reasonable data level, you have a great scope to support the compliance objective.

A compliance friendly travel expense management solution that processes card transaction and other electronic payment process needs the traveler to justify personally all the deviations from the policy to their supervisor. This is to be done on a transaction by transaction basis. However, keeping in mind the various requirements, today eminent service providers have come up with travel expense management solutions that assists you in all your goals, whether they be to lessen the direct travel expenses, assure that the internal policies and rules are followed, speed up an individuals travel administration, or to attain a better spend analysis. This solution is a quantum leap from what were offered previously by the conventional expense management solutions.

These solution use the Cloud Process, by the way of which your business attains continuous visibility and you are able to mange the business travel expenses. The solutions come with an innovative order management system and other best practices for invoice and account handling, easy to use interfaces, travel profile management, travel booking, and many others. At the same time there is a business process network of preconnected groups that comprises of banks, travel account providers, credit card companies, international booking systems, travel agents, hotel websites, rail organizations, taxi enterprises and car rental organizations. Some of the benefits of this solution are:-

·         Minimized Costs
·         Better  Control
·         Minimized Lead times
·         Enhanced Customer Satisfaction
·         Simplicity of Operation

Thus we see that the modern day travel expense management solution using the Cloud Process is a complete control, optimization and automation of your travel spend analysis.


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End-User Tools Expense Management Software

The management of business travel expenses is necessary to reduce costs and lead times, improve control on the process, deploy simple and easy processes to elevate customer satisfaction levels and generate more revenues. The modern day business travel expense management demands more effective and quality processes that cannot be met by traditional software. The requirement for a highly competitive travel expense management process that delivers extraordinary performances is a necessity. The cloud-based process is the optimum model that provides the following services

• The cloud-based process tools provides the users with simple and flexible interfaces so that they can maintain their profiles, make bookings, reconcile invoices, report expenses etc., easily without any assistance. The tools facilitate the end users in administrative functions for configuring BPR and managing data, reporting and follow-ups.
• The expense management software helps the end-user to connect to travel agencies, airlines, hotels, taxi companies, credit card companies, banks etc. It helps in building a reliable business process network and facilitates the exchange of information accurately between the business partners and therefore helps in deploying an end-to-end travel process automatically.
• The business travel expense management software provides optimum master data management services by maintaining the account plans and the hierarchy existent in the organization. It also maintains a database with personal information. The profile database is updated regularly from the end-user’s back-end systems and this information is shared in the business process network. As the same master data is shared by all the parties the completion of the travel process is achieved successfully.
• The cloud-based business travel management process is continuously updated and innovative strategies for facilitating enhanced services are implemented.
• The process helps the end-users to connect to third parties and avail their services such as video conferencing facilities for hosting meetings without traveling or currency conversion providers.
• The expense management software is equipped with consistent monitoring and management capabilities. This facilitates the master data to be shared accurately in the business process network.
• The process is deployed on a scalable and secure environment and the end-users can choose the level of service without the fear of any risks. It also provides support in the management of technical processes and ensures that the operations are not disrupted or affected adversely at any point of time.

The cloud-based expense management software provides you high returns with an efficient management of your business travel expenses. It leverages the processes in the business network with the help of simple and effective tools.

Also Read On: Order Fulfillment Process, Supply Chain Management Solutions

The management of business travel expenses is necessary to reduce costs and lead times, improve control on the process, deploy simple and easy processes to elevate customer satisfaction levels and generate more revenues. The modern day business travel expense management demands more effective and quality processes that cannot be met by traditional software. The requirement for a highly competitive travel expense management process that delivers extraordinary performances is a necessity. The cloud-based process is the optimum model that provides the following services

• The cloud-based process tools provides the users with simple and flexible interfaces so that they can maintain their profiles, make bookings, reconcile invoices, report expenses etc., easily without any assistance. The tools facilitate the end users in administrative functions for configuring BPR and managing data, reporting and follow-ups.
• The expense management software helps the end-user to connect to travel agencies, airlines, hotels, taxi companies, credit card companies, banks etc. It helps in building a reliable business process network and facilitates the exchange of information accurately between the business partners and therefore helps in deploying an end-to-end travel process automatically.
• The business travel expense management software provides optimum master data management services by maintaining the account plans and the hierarchy existent in the organization. It also maintains a database with personal information. The profile database is updated regularly from the end-user’s back-end systems and this information is shared in the business process network. As the same master data is shared by all the parties the completion of the travel process is achieved successfully.
• The cloud-based business travel management process is continuously updated and innovative strategies for facilitating enhanced services are implemented.
• The process helps the end-users to connect to third parties and avail their services such as video conferencing facilities for hosting meetings without traveling or currency conversion providers.
• The expense management software is equipped with consistent monitoring and management capabilities. This facilitates the master data to be shared accurately in the business process network.
• The process is deployed on a scalable and secure environment and the end-users can choose the level of service without the fear of any risks. It also provides support in the management of technical processes and ensures that the operations are not disrupted or affected adversely at any point of time.

The cloud-based expense management software provides you high returns with an efficient management of your business travel expenses. It leverages the processes in the business network with the help of simple and effective tools.


Also Read On: Order Fulfillment Process, Supply Chain Management Solutions